Proof links

What it does

From a saved job, Send proof makes a link to one picture of the sheet and gives you the address once. You choose how many days it lasts (3, 7, 14 or 30; 14 to begin with) and may write a note. The customer opens it with no account and sees your shop's name, the job's name, your note, when the link ends, the picture and the answers already given. They type a name and approve, or leave a comment.

Every answer is its own line, and a line is never changed: approving twice is two lines. An approval is of the picture shown, so if you change the sheet you make a new link. The Jobs list shows the newest link's state on the job's row, for example Approved by Pat.

Why it matters for your shop

• The customer answers from anywhere. No account to make, no file to open, no e-mail chain of attachments.
• You keep the answers. Each approval or comment is kept with a name and a time, so you can see what was agreed.
• The customer sees only their own picture. Never another job, an order number or a person's details. The link ends after the days you chose, and you or any supervisor can end it sooner.
• It is honest about what it is. "Approved by" is a name typed by whoever held the link, not an identity, and the page says so. It is a picture of the layout, not a colour proof, and the page says that too.

How to use it

1. Save the job: File, then Save job.
2. With the saved job open, press Send proof on the bar. It is not there until the job is saved.
3. Choose the days and write a note if you like.
4. Studio draws the sheet as a picture and gives you the address once. Send it to your customer.
5. Watch the answer in Jobs. If the sheet changes, make a new link.

Limits: a job can have up to ten live links at a time, and one picture goes with each link, so a job with several sheets needs a link for each. Nothing stops you putting a job on a press without an approval. That is your shop's own rule.

Learn more

Send a customer a proof link is the how-to guide.