People, roles and seats

What it does

Studio's people are invited, never self-made. A supervisor types an e-mail address under People, chooses a role and presses Invite. Studio sends the link, or shows it to copy when it cannot send e-mail. The link works once and ends after seven days. The person opens it, chooses a name and a password and lands in Studio for your shop and nowhere else on the site.

There are two roles, Person and Supervisor. A Supervisor can do everything in the Admin console. A Person sees their own work and nothing of the admin side. The line at the top of People says how many seats are used, for example 4 of 10 seats.

Remove (or Withdraw, for an invitation not yet opened) marks a person as gone. Nothing is deleted: their sign-in is refused in words, and what they saved stays the shop's.

Why it matters for your shop

• You know who is in. Nobody joins without a supervisor's invitation, and the invitation link lasts a week.
• Seats are people, not computers. Your people sign in from any computer in the shop, and a shop at its number of seats invites another only when somebody is removed or the licence is renewed with more.
• Leaving is clean. A removed person cannot sign in, and their work stays.
• Wrong passwords are slowed, not locked. Three are free, the fourth starts a wait of 15 seconds that doubles up to 15 minutes. Nobody is locked out for good, and a stranger learns nothing about who has an account.

How to use it

1. Press People in the column, or Admin console at the bottom left.
2. Type an e-mail address, choose a role and press Invite.
3. Change a person's role in their row. Press Remove to take them out and answer the one confirmation.
4. Always have two supervisors: if a shop has none, nobody can invite anyone.

Learn more

Invite people and set roles is the how-to guide. See Who can do what.